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CardiffMail Notes: Have you seen what I've been looking for?
I've lost an email? I need to find it! I know it was sent in May this year, but I've got hundreds of messages dating back years. How can I find it quickly?
Does this sound like an all too familiar problem?
Well help is at hand. I'm not going to rant on about how you should organise things better in your mailbox, look here for that (Email Detox Learn To guide), but I am going to try and help you find that email message.
Notes does contain a simple CTRL+F type search facility for searching your whole mailbox based on keywords. But sometimes this is just not enough. You have hundreds if not thousands of messages to search through, so what's the chance your search will throw up the message you need in the top ten results. Pretty slim I would bet. Imagine using one or two keywords in Google to find the single page that interests you. You can see where I am coming from.
So what you need is a more sophisticated search. Well Notes does that too. But have you seen it?
Word variants, Fuzzy searches? I'm sure it all makes perfect sense, but it's not exactly intuitive. So where next?
We'll we've teased out the highlights and added them to the Better Searching in Notes Learn To guide. It contains numerous examples of search terms that you can enter into the search box on any screen to search and find the item that you need.
For example:
You need to find an email that you know contained the word "conference" in the subject line. So you search for...
[subject] = conference
this will find every message that has "conference" in the subject.
Need to optimise the results to exclude certain senders? Then search for...
[subject] = conference AND NOT [principal] = smith
This will exclude any authors who have "smith" as the surname.
There are a lot more examples included in the Better Searching in Notes Learn To guide, so never be a victim of lost email again.
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